There’s exactly a month to go until 25 May 2018, the day the General Data Protection Regulation (GDPR) comes into force in the UK. So landlords, do you know how the new rules will affect you?
The EU-wide act is replacing the UK’s Data Protection Directive on the processing of personal information. It affects everyone who holds personal information about clients. This includes landlords storing and processing the personal data of their tenants both electronically – using computers or systems that processes information automatically (CCTV, digital cameras, smartphones, etc.) – as well as physically storing hard copies of documents (think passport copies).
It is important to clarify what is meant by personal data. It not only includes names, dates of birth and bank details, but also basic contact information such as phone numbers and email addresses. Personal information covers anything that can be used to identify an individual on its own or in combination with other data.
Landlords will need to ensure that they are processing tenant’s data more rigorously. GDPR is actually a good opportunity to take a look at how you’re organising tenancy documents in general and to improve your processes, making them more efficient.
Consent is a major part of GDPR, so you must ensure that the information you have about your tenants is only used for the purpose it was initially provided for and agreed to by the tenant. You’ll need additional consent if you want to add them to a mailing list, for example.
Confused about your legal responsibilities as a London landlord? Our team of landlord solicitors is happy to help with any legal dilemmas you may have. We are experts in several issues landlords encounter with tenants, including:
Give us a call today on 0208 520 4555 to discuss your circumstances.